In the recent past litigation holds have gained prominence in our electronic era because most of companies are opting set for the “paperless” approach. Simply put, a litigation hold is a suspension of the enterprise’s document retention and destruction regulation policies for your documents that may be significant to your lawsuit. The objective of a litigation hold is to be sure that the primary facts are not compromised knowning that employees are guided for document preservation.
Today there is really a requirement for enterprises and individuals to setup and have a systematic and well articulated litigation hold procedure to ensure that pitfalls associated with destruction of evidence might be averted successfully post the litigation. Therefore, top ediscovery solution providers today have introduced advanced legal hold module/programs that can help law firms, corporations and gov departments to handle and automate their legal hold procedures. This helps with simplifying legal hold by ensuring a repeatable workflow which enables the legal teams to meet the job to preserve from anticipation for the litigation completion. Being an ediscovery solution, this module helps the end users with an effortless application that can help to manage legal hold notices and well quickly recognize and collate crucial data when needed. Therefore, this reduced the sanction risks and offers an advanced of defensibility throughout the ediscovery lifecycle.
Main Features Of Advanced Legal Hold Programs
Few other essential features and benefits of advanced legal hold solutions/programs by eminent solution providers are the following:
Creating Hold Notices
The Hold notices can be created rapidly then delivered to important system administrators and custodians through email. Various notices could be mailed to system administrators and custodians, simplifying the notification procedure. The notices may also be mailed instantly or fixed for delivery.
The solutions helps with scheduling reminder email notices for delivery towards the non-responding custodians, thereby eradicating the requirement for manual follow-up.
With the aid of the perfect solution is escalation email notices too may be planned for delivering it to your custodian’s manager in case a custodian is not responding, thereby streamlining the legal hold procedure and maximizing compliance simultaneously.
At the time of creating templates, the perfect solution helps in variable field such as Case Name and Custodian Name that might be populated automatically to make available personalized custodian noticed and eradicating manual attempts.
Other essential top features of the answer includes the subsequent:
- Notice Library
- One-Click Hold Release
- Custodian Survey
- Survey Response Report
- Active Directory Integration
- Custodian Audit Report
- Distributed, Access-based Architecture
- Seamless Integration with Downstream e discovery Processes
With the aid of advanced legal hold programs your business can successfully implement the “paperless” approach whilst minimizing the probability of documentation errors.