In the recent past litigation holds have gained prominence in our electronic era because most companies are opting set for the “paperless” approach. Simply put, a litigation hold is often a suspension of your enterprise’s document retention and destruction regulation policies for that documents that could be significant to your lawsuit. The objective of a litigation hold would be to make sure that the essential details are not compromised and that workers are guided for document preservation.
Today there can be a requirement of enterprises and people to setup and consume a systematic and well articulated litigation hold procedure so that pitfalls related to destruction of evidence might be averted successfully post the litigation. Therefore, top ediscovery solution providers today have introduced advanced legal hold module/programs that assists lawyers, corporations and government departments to handle and automate their legal hold procedures. This can be useful for simplifying legal hold by ensuring a repeatable workflow which enables the legal teams to fulfill the job to preserve from anticipation on the litigation completion. Being an ediscovery solution, this module helps the end users to have an effortless application that assists to handle legal hold notices and well quickly recognize and collate crucial data when needed. Therefore, this reduced the sanction risks and offers an advanced of defensibility during the ediscovery lifecycle.
Main Features Of Advanced Legal Hold Programs
Few other essential features and benefits of advanced legal hold solutions/programs by eminent solution providers are the following:
Creating Hold Notices
The Hold notices may be created rapidly after which provided for important system administrators and custodians through email. Various notices might be mailed to system administrators and custodians, simplifying the notification procedure. The notices may also be mailed instantly or fixed for delivery.
The solutions works well for scheduling reminder email notices for delivery towards the non-responding custodians, thereby eradicating the desire for manual follow-up.
With assistance from the solution escalation email notices too can be planned for delivering it with a custodian’s manager if the custodian is not responding, thereby streamlining the legal hold procedure and maximizing compliance simultaneously.
At time of setting up templates, the answer works well for variable field for example Case Name and Custodian Name that may be populated automatically to provide personalized custodian noticed and eradicating manual attempts.
Other essential features of the perfect solution includes the following:
- Notice Library
- One-Click Hold Release
- Custodian Survey
- Survey Response Report
- Active Directory Integration
- Custodian Audit Report
- Distributed, Access-based Architecture
- Seamless Integration with Downstream e discovery Processes
With assistance from advanced legal hold programs your small business can successfully implement the “paperless” approach whilst minimizing the prospect of documentation errors.